Payroll & HR compliance for foreign-owned companies in India.
End-to-end payroll processing, statutory compliance, benefits administration, and exit management — built for US, UK, European and Singapore companies with teams in India.
Indian payroll is a statutory compliance system, not just a salary run. Every month it touches PF, ESIC, TDS, Professional Tax, and gratuity — on top of computing pay itself. KRPR runs the entire cycle for you: setup, monthly processing, statutory filings, and exit management, so nothing falls through the gaps between your HQ and your India team.
Indian payroll isn't a spreadsheet problem. It's a compliance system.
Every month, payroll in India touches taxation, statutory registers, insurance, and employee compliance simultaneously. Most foreign founders underestimate the number of moving parts until something is missed. Here's how the pieces map onto systems you already know.
| What you know it as | India equivalent | Why it matters |
|---|---|---|
| Payroll tax withholding | TDS (Tax Deducted at Source) | Deducted monthly, filed quarterly via Form 24Q |
| Social security / pension | PF (Provident Fund) | Mandatory employer + employee contribution, filed monthly |
| National health insurance | ESIC | Applies to employees below a salary threshold |
| State/local payroll levy | Professional Tax (PT) | State-specific, varies by jurisdiction |
| Severance / long-service payout | Gratuity | Statutory obligation after 5 years of service |
| Payslip / pay stub | Payslip (digital, via payroll platform) | Must reflect all statutory deductions individually |
Everything from setup to exit, handled in-house.
No separate vendors for payroll software, statutory filings, and HR policy. One team, one point of accountability.
Payroll setup & system implementation
- Software selection — Zoho, Keka, GreytHR, Razorpay Payroll, or Tally
- Salary structuring and tax-efficient CTC design
- PF, ESIC, PT, and LWF configuration
- Leave, attendance, and reimbursement policy setup
- Approval workflows and employee data import
Employee onboarding
- New joiner documentation — ID, address, bank proof
- CTC structure and offer alignment
- Declaration and investment proof collection
- Benefits enrolment and PF/ESIC registration
- Coordinated with your existing HR or leadership
Monthly payroll processing
- Salary computation and loss-of-pay calculations
- Attendance, leave, and reimbursement integration
- Variable pay and investment proof handling
- Bank transfer file, payroll register, digital payslips
Statutory compliance
- TDS deduction, challans, and Form 24Q filing
- PF, ESIC, and PT monthly filings with ECR generation
- Statutory registers maintained continuously
- Monthly compliance report for your leadership
Benefits administration
- Group mediclaim and term life insurance options
- Accidental coverage and gratuity setup
- Retirement benefits and HR policy implementation
- Single dashboard visibility for your leadership
Full & final settlement
- Notice pay and leave encashment calculations
- Recovery adjustments and final payslip
- Experience letter and exit documentation
- Clean compliance close for every departing employee
A predictable six-step cycle — every month, without surprises.
This is the same cycle whether you have 3 employees or 300. You always know what stage payroll is at.
Payroll setup
Salary structures, software configuration, compliance codes, and benefits activation — done once, refined as your team grows.
Monthly inputs
Your team shares attendance, reimbursements, variable pay, new joiners, and exits for the month.
Payroll processing & review
We prepare draft payroll, TDS sheets, and PF/ESIC/PT values, then walk through it with your founder or leadership before finalising.
Finalisation & disbursement
Bank transfer file, digital payslips, and the payroll register are generated and distributed.
Statutory filings
PF, ESIC, TDS, PT, and LWF are uploaded before their statutory deadlines — every month, without exception.
Monthly HR compliance report
You receive a payroll summary, TDS payable, PF/ESIC status, leave reports, and statutory compliance proof — full visibility for leadership overseas.
Four statutory pillars run in parallel, every month.
Unlike a single withholding-tax system, Indian payroll requires simultaneous compliance across social security, health insurance, state tax, and central tax — each with its own filing calendar and portal.
We manage all four in-house — no handoffs between a bookkeeper, a tax filer, and an HR vendor.
- Monthly deduction on salary
- Challan payment
- Form 24Q quarterly return
- Form 16 / 16A issuance
- Employer + employee contribution
- ECR generation
- Monthly challan payment
- UAN maintenance
- Applies below salary threshold
- Monthly contribution filing
- Health insurance coverage
- State-specific professional tax
- Labour welfare fund (where applicable)
- Statutory register maintenance
Your platform, or ours — either works.
Zoho Payroll
Most common for foreign-owned SaaS and tech subsidiaries.
Keka
Strong HR + payroll combination for growing teams.
GreytHR
Established platform for statutory-heavy environments.
Razorpay Payroll
Fast setup, good for lean early-stage teams.
Built for global teams, not local businesses.
This service is designed for foreign-owned Indian entities that hire employees in India, want predictable monthly cycles, and expect audit-ready records — with coordination across time zones for overseas leadership.
Common questions about India payroll.
Do employees get digital payslips?
+Do you support onboarding and exit management?
+Do you handle reimbursements?
+Do you assist with health and medical insurance for employees?
+Can you coordinate with our HQ on US or UK time zones?
+Ready to set up compliant payroll in India?
Schedule a no-obligation discovery call with a senior partner. We'll walk through your team size, structure, and a clear payroll setup plan.
Schedule a consultation Write to rohit@krprassociates.com