Payroll & HR Compliance for Foreign-Owned Companies in India

End-to-end payroll setup, salary structuring, onboarding, benefits, TDS, leaves, reimbursements and exit management — designed for US, UK & European companies.

⭐ 1. Why Payroll in India Is Unique for Foreign Companies

Payroll in India is not just about salary processing.
Every month, it affects:

  • Taxation

  • Employee compliance

  • Social security

  • HR records

  • Insurance

  • Audits

  • Leadership reporting

Most foreign founders underestimate the detail required.

Our role:
We run a clean, compliant, well-documented payroll system end-to-end — with the clarity foreign teams expect.

⭐ 2. What You Get (Full Payroll & HR Compliance Scope)

A. Payroll Setup & System Implementation

We set up your payroll workflow from scratch:

  • Select software (Zoho, Keka, GreytHR, Razorpay Payroll, Tally)

  • Configure salary structures

  • Create CTC and tax-efficient components

  • Set up PF, ESIC, PT, LWF

  • Configure leave and attendance

  • Configure reimbursements & policy rules

  • Configure approval workflows

  • Import employee data

Boutique setup, zero confusion.

B. Employee Onboarding

  • New joiner data collection

  • ID, address, bank proof

  • CTC structure & offer alignment

  • Declaration & investment proofs

  • Benefits enrolment

  • ESI/PF registration (if applicable)

  • Welcome kit + digital onboarding

All onboarding is coordinated with your HR/leadership.

C. Monthly Payroll Processing

Every month we handle:

  • Salary computation

  • Loss of pay calculations

  • Attendance & leave integration

  • Reimbursement cycles

  • Variable pay (if applicable)

  • Investment proofs

  • Payroll register

  • Bank transfer file

  • Payslips generation

Clean, timely, audit-proof.

D. Statutory Compliance (TDS, PF, ESIC, PT, LWF)

We manage all statutory compliance:

  • TDS on salary

  • TDS challans

  • Form 24Q filing

  • PF, PT, ESIC filings

  • ECR generation

  • Monthly challan payments

  • Statutory registers

  • Compliance reports for your leadership

(External Official Link)
TDS filings occur through the Income Tax Portal.
https://www.incometax.gov.in/

E. Leave & Reimbursement Management

We configure and manage:

  • Annual leave

  • Sick leave

  • Casual leave

  • Carry forward & lapse rules

  • Monthly reimbursement processing

  • Approvals and audit trails

These are integrated with your payroll software.

F. Employee Benefits Administration

We support:

  • Medical Insurance (Group Mediclaim)

  • Term life insurance (if applicable)

  • Accidental coverage

  • Gratuity

  • Retirement benefits setup

  • HR policy implementation

Foreign founders get a single dashboard to monitor everything.

G. Full & Final Settlement

We handle:

  • Notice pay

  • Leave encashment

  • Recovery adjustments

  • Final payslip

  • Experience letter

  • Exit documentation

Ensuring clean exit compliance for every employee.

⭐ 3. Our End-to-End Payroll Process (Simple & Clear)

Step 1 — Payroll Setup

  • Salary structures

  • Software configuration

  • Compliance codes

  • Benefits activation

Step 2 — Monthly Inputs

Your HR team shares:

  • Attendance

  • Reimbursements

  • Variable pay

  • New joiners

  • Exits

Step 3 — Payroll Processing

We prepare:

  • Draft payroll

  • TDS sheet

  • PF/ESIC/PT values

  • Reimbursement calculations

Review call with your founder/leadership.

Step 4 — Finalisation & Disbursement

  • Bank transfer file

  • Payslips

  • Payroll register

Step 5 — Statutory Filings

  • PF

  • ESIC

  • TDS

  • PT

  • LWF

Uploaded before statutory deadlines.

Step 6 — Monthly HR Compliance Report

You receive:

  • Payroll summary

  • TDS payable

  • PF/ESIC status

  • Leave reports

  • Statutory compliance proof

This ensures full visibility for foreign leadership.

⭐ 4. Why Foreign Companies Choose KRPR

**Because payroll in India isn’t “outsourcing.”

It’s compliance + HR + tax + systems — combined.**

We specialise only in foreign-owned Indian entities, which means:

  • Clear documentation

  • Software-driven workflows

  • Real-time reporting

  • Hybrid advisory + implementation

  • India + global coordination

  • Strong controls & audit preparedness

Our payroll team includes:

  • 20 payroll & accounting professionals

  • CA-led compliance oversight

  • Experience across SaaS, engineering, CRO, IT, and back offices

Your India payroll is handled with zero ambiguity.

⭐ 5. Who This Service Is Perfect For

Foreign-owned Indian entities that:

  • Hire employees in India

  • Want clean, compliant payroll

  • Want predictable monthly cycles

  • Need coordination with foreign offices

  • Expect audit-ready records

  • Need structured HR + benefits setup

This is NOT for local businesses.
It’s built for global teams.

Schedule a discovery call with an Expert

Write us a mail on rohit@krprasociates.com and we will setup a no obligation call with an expert and address all your quesries

Contact Now

FAQs

Do the employees get digital payslips?

Yes, through our online payroll platform

Yes we aslo assist with drafting employment contract

Yes employees can submit the claims online and we approve it with pay cycle.

Yes we give you 3-4 options and you can select whats best for you.

Enquire Now